Notice of the 2018 ABCRA Annual General Meeting

The ABCRA Board of Directors gives notice that ABCRA's 61th 2018 Annual General Meeting will be held at 7:00 p.m. on Thursday, October 11, 2018, at Church of the Redeemer, 162 Bloor Street West, Toronto, ON M5S 1M4 for the following purposes:

- To approve the agenda and the minutes of the October 18, 2017 Annual General Meeting (copy below);
- To receive and consider the report of the Co-Presidents;
To receive and consider the audited financial report * of the Association for the fiscal year ended June 30, 2018;
To consider and approve a resolution that Ian Campbell, of Hawton Campbell Chartered Accountants, be appointed auditor of the Association for the fiscal year ending June 30, 2019 and to authorize the Directors to fix the auditor's remuneration;
To elect Directors;
To transact such other business as may properly come before the meeting, or any adjournment thereof.

All Members and residents are invited to attend the 2018 Annual General Meeting.  Come at 6:30 p.m. for refreshments and to meet ABCRA's Board of Directors, volunteers, and neighbours. 

You will also hear from Councillor Wong-Tam and other guests.

Election of Directors

To ensure continuity, the ABCRA Board of Directors is elected on a rotating basis.  Members wishing to stand for Nomination please read CALL FOR BOARD NOMINATIONS AND VOLUNTEERS (LINK HERE)

Registered Members of ABCRA are entitled to vote.  Your vote is important.

The ABCRA Board of Directors is authorized to make most decisions for the Association.  If you are a registered member of ABCRA and attend the Annual General Meeting on October 11, 2018 you may cast your vote at the Annual General Meeting.

Dated as of September 18, 2018 

BY ORDER OF THE BOARD OF DIRECTORS
John Caliendo
Ian Carmichael
Board Co-Presidents

* Copies of the ABCRA Audited Financial Report for the fiscal year ending June 2018 will be available at the AGM.  ABCRA members who wish to receive a copy may email the board at abc@abcra.ca or send a $2.00 stamped 8½x11” self-addressed envelope to ABCRA, 59 Pears Avenue, Toronto, Ontario M5R 1S9.
The report will be delivered to you.

 

ABCRA 60th Annual General Meeting Minutes

Heliconian Hall, Toronto October 18, 2017 for approval by members at the AGM Oct. 11, 2018

Present
ABCRA members and Directors, John Caliendo and Ian Carmichael (Co-Presidents), Sylvia Schumacher (Treasurer), Bill Stevenson (Secretary), Kathrin Bohr, Linda Chu, Diane Dyer, Karen Gorsline, Lianne Miller, Glenn Smith, Mary Helen Spence, and about 100 area residents.

Agenda
6:30 p.m. - meet & greet, refreshments; 7:00 – welcome; 7:10 – remarks by Councillor Kristyn Wong-Tam and questions from floor; 7:30 - Co-Presidents’ report, the Community Trust and other new developments; 8:15 – Presentation on the Church of the Redeemer’s Community Drop In Program; 8:30 – financial statements, appointment of auditor, election of Directors, other business; 9:00 – Reception and celebration of ABCRA’s 60th consecutive AGM 1957-2017. 

Welcome
Co-President Ian Carmichael welcomed everyone, including the Councillor, Kristyn Wong-Tam, Marco Paoli representing Chrystia Freeland, a representative of Trustee Chris Moyse, Roger Jackson (son-in-law of ABCRA founder Inge Fogelberg), ex-Presidents of ABCRA Charles Crawford, David and Mary Ann Roberts, planner Michael Spaziani, auditor Ian Campbell and the ABCRA Board of Directors.  He outlined the agenda for the evening, a copy of which was given to all attendees as they arrived.  

Agenda
Motion: To approve the agenda as circulated.  Moved by Ian Carmichael; Seconded by Sylvia Schumacher.  Disposition: Carried

Minutes
Motion: To approve the minutes of the 2016 AGM as circulated.  Moved by Bill Stevenson; Seconded by Mary Helen Spence.  Disposition: Carried

Remarks by Councillor Kristyn Wong-Tam
The Councillor noted that this is her 7th appearance at our AGM since her election in 2010.  She congratulated ABCRA on its 60th anniversary of service to the Yorkville neighbourhood.  We are one of 14 residents associations and 5 BIAs in Ward 27.  She cited ABCRA’s contributions (through experts we hired as well as our volunteer labour) to the long-awaited Yorkville secondary plan and Village of Yorkville portion of ToCore plan; to the development of City-wide policy on placement of utility infrastructure (undergrounding where possible), the Noise Bylaw Review, and the design of a wheelchair-accessible ramp from Hillsboro into Ramsden Park.  Major progress made this year on Phase 2 of the Ramsden Park renovation and work on the Jesse Ketchum Parkette should begin in Spring 2018.  Attention is turning to slowing traffic and increasing pedestrian safety as part of the Avenue Road Corridor Safety Review. 

Co-Presidents’ Report
John Caliendo talked about the “amazing” building boom in our neighbourhood this year...mostly condos of course.  Our new Community Fund was used this year for hiring students to plant flowers on Hillsboro boulevard, around Jesse Ketchum Parkette and in Village of Yorkville Park (the Florian Condo contributed to the cost).  Parks Department at first objected that this project would supplant City workers, but a compromise was reached.  Our primary emphasis this year was on policy advocacy and planning – the Planning Framework, noise bylaw, public realm advocacy, traffic studies, removing above ground utility plant from parks, laneway housing, and developing plans for a privately-owned public square at York Square.

Presentation on the Church of the Redeemer’s Community Drop-in Program
Lead Pastor David Giffen and Co-ordinator of Outreach Angie Hocking noted that the Church at Avenue & Bloor is 150 years old.  The drop-in program is 5 years old, is open weekday mornings, and serves 30,000 meals a year to an average of 70 people daily.  A nurse and councillor are on duty and legal help is available.  Activities include a book club, art space, and clothing bank.  It is wheelchair accessible.  Its annual budget is $350,000 made up of donations and gifts in kind.  Ian Carmichael made a donation to the drop-in program on behalf of ABCRA and encouraged others to support the program as well.

Financial Statements
Treasurer Sylvia Schumacher reported that as of June 30, 2017 ABCRA’s net assets increased by approximately 65% over 2016 as donations were up.  Expenditures were double last year, 90% of which were for professional advice in urban design, legal and planning and development.  
Motion: To approve the audited financial statements for the period ending June 30, 2017.  Moved by Sylvia Schumacher; Seconded by Mary Helen Spence.  Disposition: Carried

Auditor
Motion: To appoint Ian Campbell, CPA, CA, Campbell Professional Corporation as the auditor for the upcoming fiscal year ending June 30, 2018 at a rate negotiated by the Directors.  Moved by Sylvia Schumacher; Seconded by Ian Carmichael.  Disposition: Carried

Election and Introduction of Board of Directors and Volunteers
To maintain continuity in the association, Directors' terms expire in rotation with approximately one third of the compliment coming up for election each year.  The regular term of office for directors is three years and this year we have five prospective directors who have agreed to serve for the regular three-year term.  Also, our longest serving director, Diane Dyer, retired this year with one year remaining in her term.  We are pleased to announce that a new volunteer has come forward and has agreed to serve out the remaining year of Diane's tenure and serve as a director for one year.

A Call for Nominations was sent to all ABCRA members and posted on the Association’s website on September 8, 2017.  Since the number of volunteers that came forward to serve on the board is within the compliment of directors allowed by the association by-law an election is unnecessary this year.

Motion: To confirm the following slate for Board positions open for election and to present the names of the persons elected by acclamation for three-year terms:
 1. Kathryn Bohr 2. Karen Gorsline 3. Austin Spademan 4. Sam Vise 5. Tracy Warne.
One-year term: 6. Arlene Desjardins.
 
Moved by John Caliendo; Seconded by Ian Carmichael.  Disposition Carried.

John Caliendo requested that the nine members whose terms do not expire also stand and be recognized: John Caliendo, Ian Carmichael, Bill Stevenson, Sylvia Schumacher, Lianne Miller, Glenn Smith, Linda Chu, Mary Helen Spence, Donna Lacavera.

Also, the Board would like to welcome and thank volunteers for the up-coming year: Barbara Moore our incredibly talented and hard-working web master; Pam Goodaire and Maureen Donoghue – Marlborough Street Representatives, Katie Dilworth – Belmont Street Representatives.

We would like to invite others to sign up to represent their streets.  
Signup sheets are available at the entrance.

Adjournment to refreshments

                                                                                                                                             2/09/2018

Visit us at https://www.abcra.ca/  
ABCRA P.O. Box 83519, 87 Avenue Road  Toronto  ON  M5R 3T6